Data Controller

SAP Inside Track Porto (“SIT Porto”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy in accordance with the UK GDPR and the EU General Data Protection Regulation (Regulation (EU) 2016/679).

For the purposes of applicable data protection legislation, the Data Controller is:

SAP Inside Track Porto

Porto, Portugal

Email: [email protected]

Definitions

Personal Data – Any information relating to an identified or identifiable natural person.

Usage Data – Information collected automatically such as IP address, browser type, pages visited, and time spent on the website.

User – Any individual accessing the website or registering for the event.

Cookies – Small data files stored on your device.

Data We Collect

We may collect and process the following data:

• Name and surname;
• Email address;
• Company and job title;
• Event registration details;
• Technical data (IP address, browser, device type);
• Usage data (pages visited, interactions with the website).

Personal data may be:

• Provided directly by you (e.g. registration forms);
• Collected automatically (e.g. cookies and analytics tools such as Google Analytics).

Purpose of Processing

We use your data for the following purposes:

• To manage event registration and attendance (including via platforms such as Eventbrite or similar tools);
• To communicate event-related information;
• To respond to enquiries;
• To improve the website and user experience;
• To generate anonymised statistics about event participation.

We do not use your personal data for unrelated marketing purposes without your explicit consent.

Legal Basis for Processing

We process your personal data under the following legal bases:

• Consent – when you voluntarily provide your data;
• Contractual necessity – to manage your participation in the event;
• Legitimate interests – to improve our event and communications;
• Legal obligations – where required by law.

Data Sharing

We may share your data with:

• Event organisation team members;
• Service providers (e.g. hosting, email platforms, analytics tools);
• Event partners or sponsors, where relevant to the event and where you have provided consent.

All third parties are required to process your data in compliance with applicable data protection laws.

International Data Transfers

Where data is transferred outside the European Economic Area (EEA) or the UK (for example, when using tools such as Google Analytics or Eventbrite), we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses (SCCs);
• Adequacy decisions by the European Commission or UK authorities.

Data Retention

We retain personal data only for as long as necessary:

• Event-related data: up to 12 months after the event;
• Communication data: until you withdraw consent or request deletion.

After this period, data will be securely deleted or anonymised.

Your Rights

Under applicable data protection laws, you have the right to:

• Access your personal data;
• Rectify inaccurate or incomplete data;
• Request erasure (“right to be forgotten”);
• Restrict processing;
• Object to processing;
• Data portability;
• Withdraw consent at any time.

To exercise your rights, contact us at: [email protected]

You also have the right to lodge a complaint with a supervisory authority.

Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Ensure proper website functionality;
• Analyse website traffic (including via tools such as Google Analytics);
• Improve user experience.

You can manage or disable cookies through your browser settings.

For more information, please refer to our Cookie Policy.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against:

• Unauthorised access;
• Loss or destruction;
• Alteration or disclosure.

However, no method of transmission over the Internet is completely secure.

Third-Party Links

Our website may contain links to external websites.

We are not responsible for the privacy practices of those websites.

Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page with an updated revision date.

Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact: Email: [email protected]